How to Locate Commercial Warehousing in the NYC Area

Have you ever wondered about the reasons that commercial warehousing is so much in demand? Just one look around Long Island and New York City provides quite a few answers. There are a lot of mega-corporations and companies, while at the same time there is precious little storage space. It can be a corporate logistics challenge of great proportions trying to figure out where to store large equipment that isn't needed at the moment.

Storage units are the second garage of many households. Companies have the same requirements on a more complex level. There are items that are too valuable to toss or sell, since they are needed at certain times during the year. Opening up the space they take during periods of non-use is beneficial, since it reduces any OSHA problems regarding the standards of egress in the work area.

There are several ways to locate commercial warehousing in the NYC, Long Island and tri-state areas. Look at an actual or virtual yellow pages directory. Check with the Chamber of Commerce in the region storage is required. Ask people you meet at trade shows about the companies they use. Check websites on the Internet, Of course, this takes time, but your equipment and supplies are worth the research.

Look for a company with longevity. A business that has been around for more than a century definitely shows stick-to-itiveness. Find out what other services they offer to help your business maintain control of the whereabouts of your property. One definite asset is a storage facility less than a day's delivery away from the various locations of your companies.

Check on accountability and transport. Some companies provide more than commercial warehousing services. They create an easy method of inventory management and distribution. A valuable commodity is handling and transportation. Moving awkward, bulky and heavy equipment is a job for NYC rigging professionals.

If Riggers are available through the same business that provides warehousing and transportation, there is less chance for your items to be misplaced or damaged. Ask about the experts that will be involved. You want someone that has experience gained through a formal apprenticeship and/or hands-on training. Even more important is the ability to work well with other experts, such as planners and engineers, the customer and members of the general public. It is also valuable to deal with someone that has an understanding of and appreciation for the legal ramifications of agreements and contracts, in the event of a problem.

The convenience of modern technology includes the use of barcodes for almost everything. Those lines and numbers let the logistics section know when something leaves the area. When it arrives at a stopping point or the final destination, the product is checked over before accepting it and assigning it to a location. Pictures show the receiving condition of each item and become a permanent record on the inventory file. That enables the owner to identify and request return of a specific item when needed.

Modern NYC Logistics for Today's Industry

With so many commercial industries in New York City and surrounding areas, there is a definite need for NYC logistics sophisticated enough to handle a wide variety of items. It is definitely a corporate nightmare to hand the responsibility of important resources to others through the process of outsourcing. The lack of storage space and specialized personnel skilled in how to track the flow of resources from its origin to a temporary storage facility or ultimate destination is a reason to seek out the most qualified companies providing that service in nearby locations.

Sometimes the answer might be in your own neighborhood. There are times when those in charge of commercial logistics must locate a needed item that is currently in storage. It could be an oversized industrial vehicle or a piece of electronics that requires storage at a certain temperature in pristine conditions while not in use. The closer the item is, the less time it will take for recovery. The ideal warehouse will have a tracking system compatible to yours for easy detection and return.

Receiving

Always ask to visit the site where items will be stored. Naturally, there will be areas that are off-limits. Just a visit to the receiving area will provide an idea of how effective the operations are. With few exceptions, there will be a fast paced environment as items are received, processed in, and relocated. In addition, supplies are sent out.

Accountability

The advantage of bar codes and hand-held readers has brought a new level of accountability to commercial warehousing. Long strips of peel and stick bar codes are provided to the customer. The customer must provide a list of contents for each carton or provide a separate description for single items, such as desks or large pieces of equipment.

A large bar code is placed on the item or carton. The same code on a smaller label is placed on a submission list for the company's records and another is sent to the warehouse that is selected for storage. When the items arrive, they are scanned in and checked to be certain everything is in order. The submitting company either gets a confirmation that all is in order or notice of any discrepancy so the problem can be found.

Thoroughly professional NYC logistics for this secure environment helps management contracting those services feel comfortable with the idea. Although scanners and computers confirm receipt of designated codes, an authorized employee physically checks every item on the list to verify its condition and enters the status on the log.

Long Island Warehousing

What are the criteria for choosing a company for your Long Island warehousing needs? Storing products off-site in an easy to access location for fast shipping is crucial to many consumer products companies, but with the vast number of options available how do you choose the best? Pricing is of course an important consideration, but it is not the only thing you should be considering. Where is the warehouse located? What kind of process do they use to track your important inventory? These are just a couple of items to consider.

Inventory Management

How will your items be managed? Many Long Island warehousing companies provide space to numerous clients, which can lead to real headaches when it comes time to locate items for shipping to consumers. A good warehouse set up will have a sophisticated method of tracking, usually via barcoding. Each crate, pallet or item that comes in is tagged with a barcode, which can be tracked at any given moment. Also, look for a company that will provide packing and labeling in their basic services.

Location

Where is the warehouse located? Commercial warehousing can mean the difference between on time order fulfillment and lost customers and their location has a part to play. Take for instance a warehouse located in a high crime area or one so far from your manufacturing that transportation costs are exorbitant. Real estate is not the only commerce where location is super important. Of course, keep in mind a good Long Island warehousing company that also offers NYC logistics services can offset some concerns about location.

Services

What are you getting for your dollar? As a business you want to keep a close eye on your products and when they are housed in another companies warehouse this could be a tricky proposition. One way some commercial warehousing companies are overcoming this obstacle, without a steady stream of corporate types traipsing through the facility, is with online monitoring. Once you have set up an account with the company you are provided with online log on details, where you can check the status, location and condition of your products any time day or night. Some expand this service and provide photographs upon request.

Conclusion

Providing consumer or industrial products for customers can be a lucrative business, but no company is an island unto itself. Not only do you need internal quality assurance you need a great team of external support such as a good Long Island warehousing company and logistics provider. When all the parts fall into place making money and building, your reputation is only a matter of time and effort. Do not trust your business to just any commercial warehouse, do your homework and remember to consider more than mere cost when comparing services.

Tips for Renting a Commercial Warehouse

Today’s rising economy prompts commercial tenants to look for cheaper commercial warehousing options. If you too are considering this move, here are some tips worth knowing as at times, a cheaper option may or may not be the best option in corporate logistics.

First of all, you should read and understand your lease to prevent problems and inconveniences. This means you have to check for points like notice periods in the lease and find out if any notice should be given when moving out. In some cases, not giving the required notice only ends up with you having to pay extra rent, which ends up an unnecessary expense for you.

Get the lowest rent

Negotiate for lower rents as most landlords lease their properties as business and thus in the process, make pragmatic decisions. They may prefer letting their premises to you, who is a reliable and familiar tenant for a lower rent instead of renting their premises to a new and unfamiliar tenant.

Moreover, they consider it better receiving a low rent from you instead of leaving their commercial warehousing premises empty till they find a new tenant for the property.

Thoroughly read and understand your lease regarding insurance rates, electricity, gas, building insurance and about using NYC crane and NYC rigging services, if you require them. Sometimes, some of all of these remain your responsibility and in some cases, these costs are included in your warehouse rent.

Be careful using the warehouse

Be careful while using the commercial warehouse you rent as any dilapidations in it can be expensive for you. You should be especially particular about leaving the premises the condition it was in when you first rented it.

To prevent complications and arguments on leaving the warehouse, it’s better to have a detailed written assessment of the condition of the warehouse when you move in. if possible, also take some pictures, with the date enforced in it so that you will not be blamed for any dilapidation that first existed in the warehouse.

In the unfortunate case you have to pay for some dilapidations on moving out, negotiate the amount with the landlord. If possible, make or arrange for making the necessary repairs as this works out much cheaper for you than having the landlord take care of it.

Moreover most landlords prioritize on having good standard work carried out on their premises after repairs and don’t worry much about the bill amount. With the help of these points, commercial warehousing renting seems so much easier and faster. There are no risks to be taken, and you know you have safely and securely chosen and hired the right warehouse for storing and shipping your goods.